Office Manager - Vitality Integrative Health

Date Posted: Mar 16, 2023

Job Detail


Overview

Languages

English

Education

  • Bachelors degree
  • or equivalent experience

Experience

3 years to less than 5 years

Work setting

  • Private sector
  • Health care institution facility or clinic

Responsibilities

Tasks

  • Review evaluate and implement new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports manuals and correspondence
  • Oversee and co-ordinate office administrative procedures
  • Administrative and office activities
  • Send invoices
  • Schedule and confirm appointments
  • Record and relay information
  • Provide directory assistance
  • Provide basic information to clients and the public
  • Perform clerical duties such as filing and sorting and distributing mail
  • Obtain and process information required to provide services
  • Monitor mobile radio or telephone
  • Manage routine office functions including reception telephone and booking appointments
  • Maintain work records and logs
  • Greet people and direct them to contacts or service areas
  • Calculate billing charges
  • Answer telephone and relay telephone calls and messages
  • Receive and issue payments
  • Relay service to persons with disabilities

Supervision

  • 5-10 people

Experience and specialization

Computer and technology knowledge

  • Electronic mail
  • Electronic scheduler
  • Spreadsheet
  • Accounting software
  • MS Excel
  • MS Outlook
  • MS Windows
  • MS Word
  • Reservation software
  • Electronic medical records

Additional information

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Repetitive tasks
  • Sitting

Personal suitability

  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player
  • Quick learner

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