Administrative Assistant - 13847381 Canada Inc

Date Posted: Oct 06, 2022

Job Detail


Overview

Languages

Bilingual

Education

  • College CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • or equivalent experience

Experience

Will train

Work setting

  • Relocation costs not covered by employer
  • Willing to relocate

Responsibilities

Tasks

  • Arrange and co-ordinate seminars conferences etc.
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence forms and other documents

Experience and specialization

Computer and technology knowledge

  • Google Docs
  • Microsoft Visio
  • Database software
  • MS Access
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Windows

Technical terminology

  • Financial
  • Business

Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Statistics
  • Financial statements
  • Invoices
  • Charts tables graphs and diagrams

Additional information

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail

Personal suitability

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player

Benefits

Long term benefits

  • Pension plan

Other benefits

  • Free parking available
  • On-site housing options
  • Parking available
  • Variable or compressed work week